1
Hi Daniel, I’m following up on the draft agreement I sent Monday. Could you confirm whether section 4 is approved, or send any changes by Thursday? I can finalize the document once that point is settled.
8 Follow-up Email Examples
Use these examples to study structure, specificity, tone, and variation. They are demonstrations—not claims about a real person or organization unless the example itself makes that explicit.
Before you copy
What to notice in the examples
A good follow-up is brief, specific, and easy to act on. It does not punish the recipient for delay; it restates the outstanding item, adds any new timing information, and gives a simple next step.
- Use a subject that preserves or clarifies the original thread.
- Remind the recipient of the relevant request or conversation.
- State what remains open.
- Add a concrete deadline only when one exists.
- Offer the easiest next action.
2
Hi Mei, thank you again for meeting last week. You mentioned the team expected to decide on the analyst role this week, so I wanted to check whether there is any additional information I can provide.
3
Hi team, one item from Tuesday’s meeting is still open: who will own the customer migration checklist. Could the owner add their name to the document by tomorrow afternoon?
4
Hi Rohan, I wanted to bring this back to the top of your inbox because the print deadline is Friday. I still need confirmation of the final attendee count before I send the order.
5
Hi Sara, I am following up on my access request from yesterday. The analysis starts this afternoon; read-only access is enough for my work.
6
Hi Professor Lee, I am checking whether my revised research question is narrow enough for the proposal. I included the two alternatives below so you can respond with the stronger direction if that is easier.
7
Hi Jordan, thank you for reviewing the first draft. I have made the requested changes and attached the revised version. When you have a chance, could you confirm whether the new opening resolves your concern?
8
Hi Amina, I wanted to follow up on the introduction you offered to make. There is no rush if the timing is not right; if it still makes sense, I can send a two-sentence note you can forward.
Keep the underlying decision or pattern, then replace the subject, evidence, relationship, constraints, and tone with details that belong to your situation. If your final line still works after swapping only one noun, it may be too close to the example.