1
Thank you for applying for the Research Associate role. We will not be moving your application to the next stage.
8 Rejection Email Examples
Use these examples to study structure, specificity, tone, and variation. They are demonstrations—not claims about a real person or organization unless the example itself makes that explicit.
Before you copy
What to notice in the examples
A strong rejection email states the decision without misleading suspense, thanks the person appropriately, gives useful next-step information when available, and avoids invented feedback or promises of future consideration.
- State the decision early and clearly.
- Acknowledge the recipient's effort or interest.
- Give truthful next-step or feedback information only when available.
2
We appreciate the time you spent on the proposal; we have chosen another supplier for this project.
3
After reviewing the submissions, the committee has not selected your essay for publication.
4
We are unable to approve the requested exception under the current policy.
5
Your interview showed strong domain knowledge, but we selected a candidate with more direct team-lead experience.
6
We cannot accept additional revisions after the final deadline.
7
You are welcome to apply for future roles that match your experience.
8
We will delete the work sample according to our retention policy.
Keep the underlying decision or pattern, then replace the subject, evidence, relationship, constraints, and tone with details that belong to your situation. If your final line still works after swapping only one noun, it may be too close to the example.