Find the best time to schedule calls and meetings between cities. Click any pair to see overlapping business hours and live time comparison.
Select two cities to find the best meeting time
Our international meeting planner helps you find the best time to schedule calls, video conferences, and meetings across time zones. Simply select two cities and the tool will show you the overlapping business hours — the sweet spot where both locations are within standard working hours (9 AM – 5 PM).
Unlike basic time converters, this tool specifically focuses on business-hour overlap. It calculates the time difference, accounts for Daylight Saving Time, and highlights the hours when both parties are typically available. This eliminates the back-and-forth of "what time works for you?" emails.
The planner covers 150,000+ cities worldwide. Whether you are coordinating a call between New York and Tokyo, London and Sydney, or Dubai and São Paulo, the tool instantly shows you the best windows.
Here are proven strategies for scheduling meetings across time zones:
For recurring weekly meetings, use our Time Table tool to see a full 24-hour conversion chart between your cities.
Select your city and the other participant's city using the dropdowns above. The planner will show you the overlapping business hours and suggest the best meeting windows. Click any popular pair card below to see a detailed 24-hour overlap table.
These are the hours when both locations are within standard working hours (typically 9 AM – 5 PM, Monday–Friday). For example, when it is 9 AM in New York, it is 2 PM in London — both are within business hours, so this is a good meeting time.
Yes. The live clocks and overlap calculations automatically reflect current DST status for both cities. You never need to manually adjust for seasonal clock changes.
For cities with large time differences (e.g., Los Angeles and Sydney), there may be no overlap during standard business hours. In these cases, consider rotating meeting times, using async communication, or scheduling one party outside normal hours with advance notice.
Click any city pair card below to see the full meeting planner result page. It includes a 24-hour overlap table and best meeting windows. For a specific future date, use our Time Converter to check the exact time on that date.
The planner supports over 150,000 cities across 250+ countries and territories. This includes every major capital, business hub, and thousands of regional cities.
Explore more tools to help you manage time across zones: