22 Memo Templates

To: [audience]
From: [author]
Date: [date]
Subject: [specific issue]
Bottom line: [decision/recommendation]
Background: [necessary context]
Analysis: [evidence/options]
Next steps: [owner + date].

Decision memo: Decision | Why now | Evidence | Alternatives considered | Risks | Owner | Review date.

Recommendation memo: Recommendation | Problem | Evidence | Options | Tradeoffs | Proposed next step.

Policy memo: What changes | Who is affected | Effective date | Required action | Exceptions | Contact/owner.

Scenario transfer worksheet for Memo: current task → [ ]; reader/genre → [ ]; constraint → [ ]; tempting default → [ ]; better decision → [ ]; why it fits → [ ]; next related guide → [ ].

Skill progression worksheet for Memo: beginner version → [ ]; intermediate constraint → [ ]; advanced constraint → [ ]; what changed in the writing decision → [ ]; next skill to study → [ ].

Constraint decision sheet for Memo: normal case → [ ]; harder constraint → [ ]; what must stay true → [ ]; what can change → [ ]; evidence/reader/genre check → [ ]; specialist skill to study next → [ ].

Misconception correction audit for Memo: shortcut or assumption → [ ]; why it fails here → [ ]; corrective move → [ ]; principle that must remain true → [ ]; goal-based next skill → [ ].

Failure-mode and reader-intent audit for Memo: visible symptom → [ ]; likely underlying problem → [ ]; reader need → [ ]; competing technique considered → [ ]; correction → [ ]; evidence/genre/format constraint → [ ]; final verification → [ ].

Boundary-and-tool-choice audit for Memo: reader objection → [ ]; actual writing job → [ ]; evidence/genre/format boundary → [ ]; tempting alternative → [ ]; why it is the wrong tool here → [ ]; correct adjustment → [ ]; final verification → [ ].

Evidence/support and mastery ladder for Memo: minimum acceptable → [ ]; strong → [ ]; expert → [ ]; audience/genre constraint → [ ]; evidence or story support → [ ]; boundary that would require a different technique → [ ].

Certainty and expert-exception audit for Memo: statement or choice → [ ]; evidence/canon/authority supporting it → [ ]; confidence level → [ ]; uncertainty that must be named → [ ]; expert exception → [ ]; nearest alternative technique → [ ]; why the final choice fits better → [ ].

Purpose-and-verification decision audit for Memo: real writing job → [ ]; plausible choice A → [ ]; plausible choice B → [ ]; downstream consequence of each → [ ]; facts/evidence/canon to verify → [ ]; reader or genre boundary → [ ]; final purpose-fit reason → [ ].

Publication-readiness audit for Memo: claim/advice/example → [ ]; strongest available source tier → [ ]; important disagreement or uncertainty → [ ]; what would change the conclusion → [ ]; publish now / qualify / revise / hold → [ ]; final verifier or source of truth → [ ].

Provenance and classification audit for Memo: draft statement/example → [ ]; classify as fact / interpretation / recommendation / convention / original example → [ ]; source or internal provenance → [ ]; source date / version / checked date → [ ]; attribution needed → [ ]; recency risk → [ ]; final publishable wording → [ ].

Source-record and update audit for Memo: statement / example → [ ]; external fact, project fact, interpretation, recommendation, convention, or original example → [ ]; controlling first-party / primary source → [ ]; secondary source if used → [ ]; source record / locator → [ ]; date or version checked → [ ]; update trigger → [ ]; publish / qualify / revise / hold → [ ].

Source-ledger and revision-history audit for Memo: claim / recommendation / example → [ ]; source or project record ID → [ ]; source status active / superseded / corrected / retracted / retired → [ ]; claim-level last verified date/version → [ ]; event that triggered recheck → [ ]; correction / withdrawal action → [ ]; reader-facing disclosure needed? → [ ]; what changed and why → [ ]; prior wording/version retained at → [ ].

Claim/source status audit: Item [claim/source/example] | Status [active / review due / stale / corrected / retracted / superseded] | Controlling source/version [x] | Last verified [date/version] | Stale trigger [x] | Correction severity [0–3] | Reader disclosure [none / note / correction / withdrawal] | Changelog entry [what changed + why].

Dependency and propagation audit: Claim / example / recommendation [x] | Controlling source / project record [x] | Dependency strength [direct / shared / advisory / independent] | Review trigger / reason code [x] | Needs-review scope [local / direct dependents / cluster] | Replacement source requirements [x] | Carry-forward decision [x] | Propagation targets [x] | Reader disclosure / changelog action [x].

Persistent editorial registry audit: Topic slug → [ ]; claim UID/key → [ ]; source UID/key → [ ]; dependency UID + strength → [ ]; source status/version → [ ]; open review UID/reason/priority → [ ]; replacement source if any → [ ]; reviewer + resolution → [ ].

Decision memo — evidence first
To: [decision-maker]
Subject: [decision]
Decision requested: [x]
Recommendation: [x]
Why now: [x]
Criteria: [x]
Alternatives considered: [x]
Evidence/tradeoffs: [x]
Risks/conditions: [x]
Next step after decision: [x]

Decision memo — uncertainty
Decision: [x]
What is known: [x]
What remains uncertain: [x]
Options still viable: [x]
What would change the recommendation: [x]
Recommended interim action: [x]
Revisit date/owner: [x]